Overview
Senior Program Assistant Jobs in Vancouver, Canada at The University of British Columbia
Staff
– Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried
– Sr Program Asst-Gen (Gr8) Job Title Senior Program Assistant Department Administrative Support | First Year Programs | Faculty of Arts Compensation Range $4,739.00 – $5,102.00 CAD Monthly Posting End Date July 13, 2026
Note:
Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date March 31, 2027 This is a leave replacement for a fixed term duration.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Senior Program Assistant provides confidential high‑level administrative support to first‑year and interdisciplinary programs, working with the Director, program chair(s), student advisor(s), faculty members and administrator to ensure the smooth operations of a broad range of functions including course scheduling, student registration, event coordination, and curriculum submissions. The incumbent is also responsible for event coordination and logistics, scheduling and promotional support to undergraduate student events and programs such as the annual CAPCON conference, Mix & Mingle for majors & minors, undergraduate student associations annual conferences.
Work
Performed
- Coordinates for the CAP chair a complex timetable involving 10+ participating departments and programs in the Faculty of Arts.
- Prepares draft timetables based on the other departments’ availability, troubleshoots & resolves issues such as last‑minutes changes to courses, instructors’ availability and other unexpected circumstances.
- Coordinates the timetable and exam scheduling for all interdisciplinary programs in the FYIP portfolio.
- Liaises with other units in the Faculty of Arts over the scheduling of cross‑listed courses.
- Assists with course/instructor/TA evaluations.
- Monitors enrollment figures and advises the Director, Administrator and the Chair(s) on cancellations or raising of enrollment caps.
- Devises and executes strategies to increase enrollments; supports student registration and navigates waitlist, pre‑requisite and section processes.
- Enters students’ grades in the SISC/FSC systems when needed; in partnership with chairs, develops entry and exit surveys to measure student engagement and experiences in first‑year programs.
- Analyzes the findings and writes reports on student satisfaction.
- Supports the adjudication of undergraduate student awards.
- Acts as first point of contact for students and instructors in first‑year and interdisciplinary program.
- Maintains current knowledge of resources available to instructors related to student concerns; directs students to relevant university resources such as Counselling, Financial Aid, etc.
- Acts as liaison for various undergraduate student clubs in the FYIP portfolio.
- Supports efforts in developing and redesigning the current & future programs in FYIP portfolio.
- Works closely with the chairs, director and administrator in coordinating activities related to curriculum development and preparation of appropriate forms for submission to the Faculty of Arts Curriculum Committee and the Senate.
- Coordinates arrangements for conferences, workshops, meetings and other special events including planning, managing a budget, prioritizing, and executing plans on the day.
- Participates in recruitment initiatives and events such as Arts Faculty Fair, Yield campaign, career fairs.
- Participates in the communications efforts across FYIP portfolio.
- Creates content for the first‑year & interdisciplinary websites and various digital and social media platforms.
- Works with the Director, chairs & administrator to implement the various programs communication and marketing strategies.
- Liaises with Arts Communications team to ensure adherence to the faculty communication guidelines (brand, editorial strategy, etc.).
- Supports the hiring process for Sessional instructors, students (teaching assistant, work…
Title: Senior Program Assistant
Company: The University of British Columbia
Location: Vancouver, Canada
Category:
