Overview
Program Assistant, JD Studies Jobs in Kingston, Canada at Queen’s University
The Faculty of Law is nationally and internationally recognized as a leading law school, with a distinguished record of outstanding teaching and research, and a high level of faculty, staff, and student engagement. The Faculty aims to support highly qualified students who will excel in law school, become leaders in professional and community life, and who are representative of the diversity of Canadian society.
The Faculty is committed to creating a supportive community within the law school that fosters a welcoming, diverse, and inclusive working and learning environment. The Program Assistant, JD Studies offers an opportunity to make a meaningful contribution to the student experience in the Faculty of Law at Queen’s University. Reporting to the Director of Student and Academic Services, the Program Assistant, JD Studies, provides professional, student‑centred service and support to students, faculty, staff, and members of the public.
As a key member of the Student Services Team, the Program Assistant, JD Studies supports the daily administrative operations of the Faculty through frontline reception and administrative support. The incumbent will respond to and triage student inquiries, and assist with a variety of student service and program administration activities. This includes supporting the administration of examinations, coordinating shipping and courier services, preparing and distributing the weekly student newsletter, updating the website, coordinating room bookings, managing fob and locker assignments and payments, administering award application processes, including preparing materials for the Awards Committee, and providing general program support.
The Faculty of Law seeks a dedicated and organized individual with strong interpersonal and communication skills who is excited for the opportunity to work with a team of committed professionals and administrators.
This position acts as a first point of contact and answers, redirects, or escalates program administration questions from faculty, staff, parents and/or students. This position provides administrative support including scheduling, meeting coordination, preparing agendas, minutes, data entry, filing, reception, mail distribution, printing and distributing materials, updating directories and/or maintaining office supplies. This position generates a variety of program documents including reports, agendas, meeting minutes, letters of permissions and/or correspondence.
This position also assists with planning program events.
What you will do
- Acts as a first point of contact and answers, redirects, or escalates program administration questions from faculty, staff, parents and/or students.
- Provides administrative support including scheduling, meeting coordination, preparing agendas, minutes, data entry, filing, reception, mail distribution, printing and distributing materials, updating directories and/or maintaining office supplies.
- Generates a variety of program documents including reports, agendas, meeting minutes, letters of permissions and/or correspondence.
- Supports the exam process through scheduling, arranging accommodations, securing and setting up rooms, providing supplies, using grading software, scheduling proctors and/or submitting final grades.
- Records and follows‑up on the collection and/or distribution of evaluations.
- Assists with planning and/or executing of events including learning events, seminars, academic sessions, training sessions, conferences, video‑conferencing rounds, orientations, parties, and/ or retreats.
- Maintains and updates department website and/or community website.
- Administers and tracks key fobs.
- Administers scholarship program, including call outs, receiving, and distributing funds.
- Performs accounting and bookkeeping activities including invoicing, expenses, accounts payable, deposits, accounts receivable, and reconciliations.
- Other duties as required in support of the department and/or unit.
Required Education
- Two‑Year Community College Diploma.
Consideration will be given to an equivalent combination of education and experience.
Required Experience
- More than 1 year and up to and including 2 years of…
Title: Program Assistant, JD Studies
Company: Queen’s University
Location: Kingston, Canada
Category:
