Overview
Administrative Assistant, Student Life, Senior School Jobs in Vancouver, Canada at Crofton House School
Position: Administrative Assistant, Student Life, Senior School )
Responsibilities
- Provide operational support to the Assistant Director, Student Life, in the planning, communication and documentation of the following elements related to student-based events and activities:
- Student orientation and opening week activities
- Special assemblies such as Remembrance Day, Graduation, Carol Service, and Awards Assemblies
- Student Leadership, including elections, orientation of current leaders and House-related events
- Global Trips, including oversight of documentation and communication
- The Student Exchange Program, including travel preparation of CHS students and orientation of exchange students to CHS
- Ivy Compass-related activities, such as Ivy Compass Days and Outdoor Education Trips
- Themed weeks such as Spirit Week, International Women’s Week, and Earth Week
- Be a knowledgeable ambassador for student-focused programs
- Act as an accessible and receptive point of contact for students, teachers and parents for all aspects of the co‑curricular program
- Manage the attendance for co‑curricular clubs, programs, and activities, and follow up with teacher sponsors as needed
- Compile and organize data from a variety of documents to support reporting, tracking, and informed planning
- Support the planning and execution of all co‑curricular events, initiatives, and activities, and collaborate with teachers and departments to ensure alignment and smooth operations
- Be proactive and prepared to contribute to a bi‑weekly operational management meeting, the goal of which is to bring together all aspects of Crofton House School operations
- Oversee the preparation of graduation diplomas, coordinate award engraving, and ensure accurate award distribution to students
- Coordinate and organize the daily announcements for the Senior School community
- Oversee Senior School Google Calendar
- Oversee Senior School room bookings
This list is an overview and not intended to be exhaustive.
Qualifications
- A vision for the impact that an effective administrative assistant can have on a school culture through supporting programs that are focused on student experiences, student voice and student leadership
- A desire to be part of a team whose roles are integral to the smooth operation of the Senior School and who, as a group, have autonomy over their individual and collective roles
- A genuine interest in spending your day with students, Grades 8 to 12
- Well‑developed interpersonal skills
- Strong organizational skills that are demonstrated through proactive planning, excellent documentation and clear communication
- An ability and the skill necessary to manage complex projects
- An understanding of risk management and mitigation strategies related to student health and safety
- An ability to discern which decisions require consultation and which can be decided upon independently
- A self‑starter, willing to take the initiative to develop and/or improve activities and events
- An ability to work independently
- Effective oral and written communication skills
- An understanding of school routines, events and operations, an asset
- Ability to communicate in Mandarin, an asset
- Experience using Google Suite applications is preferred
- Up‑to‑date First Aid certification
Employment and Application Details
This role is scheduled to start Summer 2026.
Annual Compensation: $55,000 – $62,000, depending on experience.
Applicants must be able to legally work in Canada.
#J-18808-Ljbffr
Title: Administrative Assistant, Student Life, Senior School
Company: Crofton House School
Location: Vancouver, Canada
Category:
